DATENSCHUTZRICHTLINIE

Japan Food Fest
Last updated: 01.02.2026

Japan Food Fest (“we”, “us”, “our”) is committed to protecting your personal data. This Data Privacy Policy explains how we collect, use, and protect personal data when you visit www.japanfoodfest.ch or apply to participate in our events.

This policy complies with the Swiss Federal Act on Data Protection (FADP) and, where applicable, the EU General Data Protection Regulation (GDPR).

1. Data Controller

The data controller responsible for processing your personal data is:

Henzelmann Events (Pia Henzelmann)

Website: www.japanfoodfest.ch
Email: info@japanfoodfest.ch

2. How We Collect Personal Data
We collect personal data exclusively through the following channels:

Contact form on www.japanfoodfest.ch
Google Forms used for event-related applications, including but not limited to:
Exhibitor applications
Artist applications
Volunteer registrations
Contest participation forms

We do not collect personal data through user accounts or online payments.

3. Types of Personal Data Collected
Depending on the form you submit, we may collect the following data:

First and last name
Email address
Phone number
Company or brand name (if applicable)
Role or application type (exhibitor, artist, volunteer, contest participant)
Message content and application details
Any additional information voluntarily provided in the form

4. Purpose of Data Processing
Your personal data is processed for the following purposes:

To respond to inquiries submitted via the contact form
To review and manage applications for participation in Japan Food Fest events
To communicate with applicants regarding selection, logistics, and event-related information
To organize and operate Japan Food Fest and its related activities
To comply with legal and administrative requirements

5. Legal Basis for Processing
We process personal data based on one or more of the following legal grounds:

Your consent, given by submitting a form
Pre-contractual or contractual measures (e.g. exhibitor or artist participation)
Legitimate interests, such as event organization and communication
Legal obligations, where applicable

6. Use of Google Forms
Application forms are hosted on Google Forms, a service provided by Google LLC. When submitting a Google Form, your data is processed in accordance with Google’s data protection policies. We only access and use the data for the purposes stated in this policy.

7. Data Sharing
Your personal data will not be sold, rented, or shared with third parties for marketing purposes.

Data may be shared only with:

Authorized team members involved in event organization
Service providers supporting event operations (if required), under confidentiality and data protection obligations

8. Data Storage and Retention
Personal data is stored only for as long as necessary to fulfill the purposes outlined in this policy or as required by law. Once no longer needed, data is securely deleted or anonymized.

9. Data Security
We apply appropriate technical and organizational measures to protect personal data against unauthorized access, loss, misuse, or alteration.

10. Your Rights
You have the right to:

Request access to your personal data
Request correction of inaccurate or incomplete data
Request deletion of your data
Restrict or object to processing
Withdraw consent at any time
Lodge a complaint with a competent data protection authority

Requests can be submitted by contacting us at info@japanfoodfest.ch

11. Data Transfers Outside Switzerland or the EU
If personal data is transferred outside Switzerland or the EU/EEA (e.g. via Google services), appropriate safeguards are applied in accordance with applicable data protection laws.

12. Changes to This Policy
We reserve the right to update this Data Privacy Policy at any time. The current version will always be available on our website.

13. Contact
For any questions regarding this Data Privacy Policy or your personal data, please contact:

Henzelmann Events (Pia Henzelmann)

Japan Food Fest
Email: info@japanfoodfest.ch
Website: www.japanfoodfest.ch